Data room for startups: share a set of files and see who read which one
A data room in Qelvra is a set of files behind one link. You put in PDFs, audits, reports, documents and videos, sort them into folders, and send each person their own link. You then see who opened it (a typed email is unchecked unless you ask for a confirmed email) and how long they spent on each file. Rooms use no credits.
This guide covers rooms only. For how a tracked link works in general (expiry, access rules, alerts, the access log), read Tracked links: track a PDF and see who read it.
- Ready to try it? Open Tracked links and look for "Data rooms".
- Comparing tools? See DocSend alternatives, compared in rupees.
- Sending an SEO audit to a client? Read how to know if a client actually read it.
What is a virtual data room here, and who is it for?
Qelvra is an SEO and AI-visibility tool, and its room is a light virtual data room for startups and agencies. A founder can share a deck, a financial model PDF and a demo video with investors, and see which investor opened which file. An SEO agency can send a client one pack (a Full Audit, an AI-visibility report, a proposal PDF and a video walkthrough) and see whether the client read the proposal or only the audit.
It is built for fundraising and client packs, not for M&A due diligence. There is no question-and-answer area, no e-signature and no formal diligence process. If a buyer's lawyer needs those, use a dedicated data room product.
What can go in a room?
| File | Where it comes from |
|---|---|
| "Your PDFs" | PDFs you uploaded under Tracked links. Only PDFs that passed the upload check are listed |
| "Your videos" | YouTube (public or unlisted) and Vimeo links you added under Tracked links |
| "Full Audits" | Finished Full Audits. The automatic weekly checks have no report, so they are not offered |
| "Brand Explorer reports" | Finished Brand Explorer scans |
| "Documents" | Documents written in Qelvra |
Audit and report titles carry the date and time, so two audits of one site are easy to tell apart. Each file can be in a room once. PDF uploads are for Pro, Ultra and Agency, not the free trial.
How do I make a data room?
- Open Tracked links from the sidebar and find "Data rooms".
- Press "New room".
- Under "Room name", type a name such as "Seed round" or "Acme proposal". Press "Make room".
- The room opens. Under "Add a file", pick a file from the list.
- Optionally type a folder under "Folder (optional)", for example "Financials". Press "Add to room".
- Repeat for each file.
How do folders and order work?
A room has one level of folders. Type a folder name when you add a file, or later use the dropdown beside it ("No folder", your folders, "New folder…"). Files move up and down with the arrow buttons. Readers see files without a folder first, then the folders in the order of their first file. If you want files ordered by folder, put every file in one.
Everyone in your workspace can make and see rooms. Only the person who made a room, the owner or an admin can change or delete it.
How do I share a room with each person?
Under the room's files is a panel titled "Links to" followed by the room's name. It works like any tracked link: press "New link", fill "Who is it for?" (for example "Priya (Acme Ventures)"), choose "Expires" and "Who can open it", then press "Make and copy link". Make one link per person. A room link counts as one active link on your plan, however many files it holds. On Ultra and Agency the link can open on your own subdomain, such as links.yourfund.com (see Custom link domain).
You also choose which files that person can open, under "Files they can open":
- "Every file in the room (including ones you add later)".
- "Only the files I pick". Tick the files for this person. You can change the pick later under "Manage link".
A first-meeting investor might get the deck and the demo video. A later-stage one gets the financial model as well. A file outside someone's pick does not open for them even if they have its address.
Do the access rules apply to the whole room?
Yes. Expiry, a password, the allowed list, the watermark and an NDA apply to the room as one, and the reader passes the gate once. See who can open it in the main guide. A watermark stamps every PDF in the room, and a PDF that cannot be stamped is refused if the room already has watermarked links. "Allow PDF download" is on by default and does nothing for videos.
What does the reader see?
After any gate, the reader sees a page labelled "Data room" with the room's name and the number of files, grouped by folder, each with its type next to it. Clicking a file opens it inside the room, with a link back to "All files in" the room. Files outside their pick are not shown, and neither are reports you deleted since. The page tells them the sender can see it was opened. Reading time for each file is kept in the same visit, so moving from the deck to the model is still one reader.
How do I read the stats for each file?
- The room panel. Each file row shows reading time and the number of people, added up across all the room's links, or "not read yet".
- "Views" on a person's link. The chart is "Time in each file", with how many people opened each file, and a Readers table with one row per person. A file nobody opened shows dimmed with a dash. Use it to see that Priya read the deck for six minutes and the model not at all.
Reading time follows the same rules as other links, and opens are not the same as reading every word. Downloads are counted per visit, not per file. You can also ask the agent "Who opened the Seed round room, and which file did they spend longest on?" (see the agent follow-up).
How many rooms and files can I have?
| Limit | Value |
|---|---|
| Rooms per workspace | 50 |
| Files per room | 100 |
| Active links on the free trial (7 days) | 2 |
| Active links on Pro (₹5,899) | 10 |
| Active links on Ultra (₹8,299) | 20 |
| Active links on Agency | 100 |
| PDF size | 25 MB each |
| PDF uploads | 20 per 24 hours |
| PDF storage | Pro 1 GB, Ultra 3 GB, Agency 10 GB |
Rooms come with tracked links, so they are on the free trial, Pro, Ultra and Agency, not on Free or Starter. Expired and revoked links do not count as active. The trial can add audits, reports, documents and videos to a room, but cannot upload PDFs. Agency starts from ₹19,999 a month and is set up with you (ask us from the pricing page). If you move to a smaller plan, rooms you already made stay visible so you can delete them, and their links work until they expire. Links expire after 30 days unless you pick another time.
What happens when I delete something?
- Delete a PDF or a video and it leaves every room and every pick. The room's other files stay.
- Delete an audit, report or document and it stays listed in your room until you remove it, but readers no longer see it.
- Take a file out of a room with the X beside it, and it leaves that room's picks too.
- Delete the room and its links stop at once. Their views stay.
What does a room not do?
- No folders inside folders.
- No video uploads or Loom links, only YouTube and Vimeo.
- A reader can still screenshot or copy what they can see. A watermark discourages it.
What to do next
Open Tracked links, make a room named after your next deal, add two files and make one link for one person. Open it in a private window, since your own visits are not counted.
Frequently asked questions
Is Qelvra a virtual data room for startups?
It is a light one. You get folders, one link per person, a pick of files for each, a password, a watermark, an NDA click and reading time for each file. It has no Q&A or e-signature, so it suits fundraising and client packs rather than M&A due diligence.
Can I show one investor only some of the files?
Yes. Choose "Only the files I pick" under "Files they can open" and tick the files. A file outside the pick does not open for that person.
Do rooms cost credits?
No. Making rooms, adding files and tracking views use no credits. Plan limits on active links apply. Chat messages with the agent use credits as usual.